Page 18 - Megaprojects Playbook

6 DETERMINATION OF ANY SPECIALTY CONSULTANTS

Leveraged for specialty design and/or parallel work to enhance quality and/or compress schedule and may include
consultants for environmental concerns, hazardous conditions analysis, food safety and hygiene expertise.

7 DETERMINATION OF ANY DESIGN-BUILD SUBCONTRACTORS

Particularly for fire protection and low-voltage systems; these need to be identified early in the project development stage.

8 CONDUCT A DESIGN RISK EVALUATION

As well as develop a risk mitigation strategy – as part of the Quality Implementation Plan (QIP).

9 DEVELOP A DETAILED PERMIT + APPROVAL LOG

Research the jurisdictional permit and approval process and develop a detailed Permit and
Approval Log to manage and track the progress throughout the project duration.

Ongoing design execution must include:
◆ Documentation of all project communications with the Owner and their representatives, particularly when project scope,
schedule and budget are discussed (establish and maintain communication protocols) – issue meeting minutes.
◆ Maintain a detailed Needs List/Action Items List – review weekly and ensure responsible parties
are held accountable to meet the required completion dates (including the client).
◆ Diligent management of potential changes (follow the three-step process) – maintain a Potential Change Log.
◆ Identification of potential changes after every meeting and design/project review.
◆ Regular check-ins with project team – at least weekly (confirm that design is
progressing on schedule with proper scope and within budget).
◆ Maintain design team involvement during procurement process to ensure all scope elements
are appropriately identified and incorporated into the sub-contractor’s scope.
◆ Regular design integration sessions (including BIM Clash Detection) as appropriate.
◆ Regular check-ins with senior leadership (outside the core project team) – at least monthly.
◆ Coordination with field teams to insure key design elements are prioritized and completed
in a timely manner to support buyout and construction activities.
◆ Proper sequencing of design work to promote an efficient progression of the work. This also eliminates substantial
rework of design, which can lead to errors (i.e. completing the appropriate level of manufacturing systems design before
proceeding with building design; aka wrap the box around the system vs. create the box and stuff the system in it).
◆ Enhanced integration protocols for utilities and multi-model coordination between process, packaging and utility
systems, including utilizing the Utility Matrix and utility tie-in documents developed for EPC projects.
◆ Quality Control Reviews: Inter-discipline, Intra-discipline, model reviews, constructability reviews.
◆ 100% functional check-out of utility systems by dedicated CXa.
◆ On-going support of field operations through project completion, including project start-up, commissioning and closeout.

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