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3. If you are unable to report for work, or if you will arrive late, you must contact your immediate supervisor before the start of your school
duty at the latest by 6:00AM. Give your supervisor as much time as possible to arrange for someone else to cover your scheduled responsibilities
until you arrive. If you know that you will need to be absent, request this time off at least one (1) week or, in any case, 3 days in advance, with
your immediate supervisor.
4. Manage personal affairs so that the attendance requirements can be met effectively. Schedule appointments for non-working hours.
5. Provide a doctor’s certificate when requested to verify medical need for personal leave. Failure to produce a doctor’s certificate upon
request will result in classification as absent without pay for regular employee.
6. To accommodate personnel who are not ill, but require emergency time off for personal reasons other than those listed above, emergency
vacation time may be granted at the discretion of the department heads or the Executive Vice President in unusual circumstances. Time off will
be deducted from available vacation hours.

Department heads, unit heads and supervisors are responsible to:
1. Set a good example.
2. Communicate the attendance policy to his/her staff and emphasize the importance of maintaining good attendance.
3. Maintain attendance records on appropriate forms and keep record up to date.
4. Advise employee whom to report to, in the event of an absence, and delegate an alternative to receive absent reports, when necessary.
5. Counsel employee and/or use disciplinary action measures, as appropriate.

II. Use of Biometric Bundy Clock (Fingerscan Machine)
1. All employees shall be REQUIRED to key-in in the Biometric Bundy Clock (fingerscan machine) and log-in/out in the Daily Time Record
Sheets. FAILURE to key-in or log-in/out shall be considered as incomplete transaction for log-in/out except when an employee: is on official
business; is ordered to go home due to illness; or opts to go undertime; or on a half day absence; or in other similar circumstances.
However, for undertime or half day absence, deduction from the employee's vacation leave credits or salary, whichever is applicable, shall
be appropriately done.
2. Employees having difficulty in using the biometric bundy clock, as verified by the MIS Personnel, shall be allowed to use the Daily Time
Record Sheets for log-in and log-out.
3. Employees who failed to transact with the biometric/mechanical bundy clock and/or log-in or log-out shall be considered half-day absent.
4. The supervisor's initials shall validate the handwritten time entries in the Daily Time Record (DTR) in case of missing and/or incomplete log-
in/out.
5. For the conduct of official business in the morning and after 1:00 pm, employees shall no longer be required to key-in and key-out in the
Fingerscan Machine to avoid error on time computation as the Gate Pass will cover their time entries during the period.

III. Daily Time Record (DTR)
DTR is the basis of the employees' attendance and the updating of monthly leave credits/earnings. The employee and the supervisor's
signatures signify their assent and/or attestation to the time entries in the DTR.
1. Falsification or irregularities in the keeping of time records such as writing or log-in/out of DTRs for somebody else is a violation of the
basic policy which constitutes dishonesty and/or misconduct, and will render the guilty employee administratively liable.
2. Under normal conditions, the HR officially transmits all printed DTRs to all concerned offices/supervisors of every employees before cut-off
day for verification and signature.
3. Likewise, supervisors shall officially transmit the duly initialed/signed DTRs to the HR office.

IV. Absenteeism
1. Leave of Absence is generally defined as a right granted to officials and employees not to report for work with or without pay as may be
provided by law.
2. An absent day will not result when:
Due to an initial on the job injury; a teaching and non-teaching personnel is sent home by the department head with the school
nurse recommendation.
3. Failure to report to work or notify the department head or supervisor of absence for five consequently scheduled workdays is considered
abandonment of position and will be considered a voluntary resignation from employment.
4. Absent before and/or after holiday (Holiday Entitlement Policy)
A full-time employee must be on pay status the day before the holiday and the first scheduled work day after the holiday to be eligible to receive
compensation for the holiday. An employee on an approved leave of absence without pay on the day before or the first scheduled work day after the holiday is
considered to be on pay status and is eligible for the holiday pay as long as the unpaid leave does not exceed the time period specified in the leave form.
Employees who have been suspended for disciplinary reasons for a period that includes or immediately precedes or follows a holiday is not eligible for holiday
pay for that holiday. Employees who have an unauthorized absence immediately preceding or following a holiday is also not eligible for holiday pay for that
holiday. Section 6, Rule IV, Book III of OMNIBUS RULES IMPLEMENTING THE LABOR CODE

V. Tardiness
Tardiness is defined as not being at the scheduled duty or work area, not being ready to work at the scheduled time. This can occur when reporting to work,
training, returning from lunch, and/or an appointment outside of the office.

VI. Teaching and Non-teaching Personnel Discipline
If instances of absence or tardiness occur, the following steps will be taken to alert the teaching and non-teaching personnel to the problem and allow
for correction:
Faculty Manual (BES and SHS) 2021ed.icc
Prepared by: AdminServQ Page 83