Page 5 - HRD

Department will prepare a voucher which includes the computed 13th month pay,
unclaimed salaries, and final pay. Computations for the 13th month pay and final
pay is based on the employee’s employment/service records in the company.
9. After the HR Department Head signed the voucher, the voucher will be
transferred to the Accounting Department for checking and verification.
Appropriate deductions (hand-collected fees, etc.) to the computed 13th month
pay and final pay should apply. The Admin/Accounting Department Head must
also sign the voucher.
10. Once the Admin/Accounting Department Head signed the voucher, it will be
given to the COO/General Manager for approval. After approval, the Accounting
Department will prepare the cheque.
11. The HR Department will contact the employee once the cheque is already
available. After claiming the cheque, the employee should sign the voucher as
proof.

Daily Attendance and Official Business (OB)

1. No Job Order/Sales Visit, No OB

2. No installed apps, No OB

3. OB in and out must be applied or filed within the intended day

4. In case the apps can’t apply OB and there is weak signal within your area, the
employee should inform FMS personnel right away/as soon as possible for they are
only authorized to apply OB in behalf of the employee.

5. OB in should be filed one (1) hour before the start of the shift (for example, if the start
of the shift is 8 am…OB in must be filed on or before 7 am).

6. The Chief Executive Officer is the only authorized officer to approve OB. In certain
cases and instances, the Chief Operating Officer and HR Department Head can
approve OB.

7. If your OB is from Manila – province, OB in and OB out is automatically granted.

8. If your OB is only within Metro Manila, OB in is granted. OB out will only be permitted
if you upload selfie pictures in Company Conference group (tag your immediate
supervisor and the HR Department Head). This is to ensure that you are really doing
your OB.

9. OB out should be filed one (1) hour after the end of the shift (for example, if the end
of the shift is 5 pm…OB out must be filed on or after 6 pm).