Page 322 - TCDB combined Book

Chapter 6 MANAGEMENT 301

Mobile Pocket Pagers:

The use of Telephone Pager Systems can be a practical and economical method of
maintaining communications. The variety of systems from number display, voice and numerical,
will allow you to select the proper type for each individual need. The Pager Systems that offer a
method of automated message retrieval are a strong consideration. We do not recommend the
Pager type that will sound-off and relay an audible voice message for any salespersons or staff
member that will have personal contact or be attending meetings outside the company facilities.

Fax Machines:

The importance of having a Fax Machine for daily receiving and transmitting of hard copy
information is immeasurable. The impact of written communication will always exceed verbal
instructions and therefore recommend the use of Fax transmission to record any information that
may need to be verified or confirmed at a later date.

The many and varied uses of the Fax Machine in conducting your business operation are
numerous but there are some situations where we do not recommend use of the Fax method and
note them as follows.

Quotation or proposal submission unless it is simply a qualification, update or message.

Documents that require original signatures either incoming or outgoing.

Contract documents or legal commitments.

Confidential or personnel information or records.

Financial Statements.

Personal information, financial or otherwise.

Prejudicial statements or documents.