Page 13 - Odessa Country Club By-Laws Book

ARTICLE VI
Meetings and Elections

Section 1. Annual Election
The annual election of the Board of Directors of the Club shall be held
in conjunction with the Annual Meeting as set forth in Article VI, Section 3.
At least seven (7) days written notice of the time and place of holding such
annual election shall be communicated to the membership by mail or
electronic media to each voting member at his last known address. In the
case of a contested election, voting shall be by official printed ballot and
sealed in an envelope stamped Ballot Only, endorsed with the authorized
signature and account number of the member. Only one ballot per
membership will be authorized and counted.

The ballot must be cast by 5:00 p.m. on the day of the election. The
Independent Auditor of record hereinafter provided shall have charge of
the election and, as soon as possible after the close of the polls, shall
count the ballots and announce the names of the new directors at the
Annual Meeting.

Section 2. Elections Consistent with By-Laws

The Board of Directors shall make appropriate provision for the
conduct of all elections, consistent with the By-Laws.

Section 3. Annual Meeting

The Annual Meeting of the Club shall be held on the first (1st)
Wednesday after the twentieth (20th) of April, at six-thirty p.m. (6:30 p.m.),
at the clubhouse, or on such date and time at such other convenient place
as the Board of Directors may designate. At least seven (7) days written
notice of the time and place of holding such Annual Meeting shall be
communicated to the membership by mail or electronic media to each
voting member at his last known address.

Section 4. Nominating Committee

At the regular meeting of the Board of Directors in November of each
year, there shall be appointed by the Board a committee of ten (10)
stockholding members of the Club, as a Nominating Committee. The three
(3) outgoing Board members and the current President will make up the
first four (4) of the Nominating Committee. The Immediate Past President
will act as Chairman of said committee. The other six (6) Board members
shall have the right and privilege of naming one Stockholding Member
(other than the Board member or the Board member’s spouse) or the
spouse of a Stockholding Member to said committee, but in the event of
the failure of any member to do so, the members of the Board present
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