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452 16 Writing Proposals

InTERACTIvE sAmPlE DoCumEnT
Writing the Proposed Program
The following project description is excerpted from a sample grant proposal seeking fund-
ing to begin a project to help police officers stay healthy (Ohio Office of Criminal Justice
Services, 2003). The questions in the margin ask you to think about how to describe the
project in a proposal.

1. The writer has used
a lettering system
to describe the four ProJect descriPtion
main tasks that he will The proposed project is comprised of several different, but related activities:
undertake if he receives
funding. What are a. Physical evaluation of the officers
the advantages of a The first component of this project is the physical examination of all Summerville
lettering system? P.D. sworn employees. Of special interest for purposes of the project are resting
pulse rate, target pulse rate, blood pressure, and percentage of body fat of the
2. How effective is the program participants. Dr. Feinberg will perform the physical examinations of all
description of Task A? participating officers. The measurement of body fat will be conducted at the
University of Summerville’s Health Center under the direction of Dr. Farron Updike.
What factors contribute
to the description’s b. renovation of basement
effectiveness or lack of Another phase of this project involves the renovation of the basement of police
effectiveness? headquarters. The space is currently being used for storing Christmas decorations
for City Hall.
3. The descriptions of the
tasks do not include The main storage room will be converted into a gym. This room will accommodate
the Universal weight machine, the stationary bike, the treadmill and the rowing
cost estimates. Where machine. Renovation will consist of first transferring all the Christmas decorations to
would those estimates the basement of the new City Hall. Once that is accomplished, it will be necessary
be presented in the to paint the walls, install indoor/outdoor carpeting and set up the equipment.
proposal? Why would A second, smaller room will be converted into a locker room. Renovation will include
they be presented there? painting the floors and the installation of lockers and benches.
4. How effective is the To complete the fitness center, a third basement room will be equipped as a shower
description of Task D? room. A local plumber will tap into existing plumbing to install several showerheads.
What additional informa- c. Purchase of fitness equipment
tion would improve its The Department of Public Safety has identified five vendors of exercise equipment
effectiveness? in the greater Summerville area. Each of these vendors submitted bids for the
following equipment:
on techcomm Web • Universal Weight Machine
To submit your responses to • Atlas Stationary Bike
your instructor, click on Interac- • Yale Rowing Machine
tive Sample Documents for • Speedster Treadmill
Ch. 16 on <bedfordstmartins
.com/techcomm>. d. training of officers
Participating officers must be trained in the safe, responsible use of the exercise
equipment. Dr. Updike of the University of Summerville will hold periodic training
sessions at the Department’s facility.

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