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Sample Internal Proposal 16 457

In most professional settings,
writers use letterhead stationery
for memos, but because the
writers are students, they
Memo decided to use plain stationery.
Date: October 6, 2011 Proposals can be presented as
To: Dr. Jill Bremerton, Vice President for Student Affairs memos or as reports.
Central Montana State University
From: Jeremy Elkins, Co-chair The writers include their titles
Eloise Carruthers, Co-chair and that of their primary reader.
Student Affairs Advisory Committee This way, future readers will be
Central Montana State University able to more readily identify the
Subject: Proposal for Clicker Study at CMSU reader and writers.
Purpose The subject heading indicates
the subject of the memo (the
The purpose of our proposal is to request authorization to study the baseline requirements, clicker study at CMsu) and the
including faculty and student attitudes and lecture-hall infrastructure, for adopting clickers purpose of the memo (proposal).
at CMSU.
Memos of more than one
Summary page should begin with a clear
On September 6, 2011, Dr. Jill Bremerton, Vice President for Student Affairs at CMSU, statement of purpose. Here,
invited the CMSU Student Affairs Advisory Committee (SAAC) to participate in a the writers communicate the
feasibility study about the use of clickers at CMSU. purpose of the document in one
sentence.
Currently, Academic Technologies has only a handful of sets of clickers for checkout by
faculty for occasional use. Because there is an increasing consensus among scholars that Memos of more than one page
clickers improve the classroom learning environment and can improve learning in large should contain a summary to
lecture courses, Dr. Bremerton has allocated resources for a large feasibility study of serve as an advance organizer
whether CMSU should select a particular clicker system for use by CMSU instructors and
establish a policy to provide technical support for clicker use and a method for students to or to help readers who want only
acquire clickers through the university. The research that Dr. Bremerton invited SAAC to an overview of the document.
perform will be part of this large feasibility study. although the students are
Dr. Bremerton asked the committee to perform research that would determine whether writing to dr. Bremerton, they
instructors and students would support a single clicker system campus-wide and whether refer to her in the third person
the physical characteristics of the lecture halls or the existing computer infrastructure to suggest the formality of their
in the lecture halls would restrict the university’s technical choices in selecting a clicker relationship.
system.
We propose to research clicker use in higher education, answer these questions, and present The background of the problem.
our findings to Dr. Bremerton. To answer these questions, we would create questionnaires don’t assume that your reader
(for Questions 1 and 2) and perform interviews (for Questions 3 and 4). knows what you are discussing,
To perform this research and present a recommendation report, we estimate that we even if it was the reader who
would each require approximately 50–60 hours over the next two months. Jeremy suggested the project in the first
Elkins and Louise Carruthers are both upper-division students with successful academic place.
records at CMSU, including backgrounds in survey design. Upon submission of a The problem at the heart of the
satisfactory report, Dr. Bremerton would authorize each of the authors to receive one
credit of 497 Internship. project.
The proposal. The writers have
already begun to plan what
they will do if the proposal is
accepted, but they use the
conditional tense (“would”)
because they cannot assume that
their proposal will be authorized.
a summary of the schedule
and the credentials of the
writers. Because the reader will
likely want to read this entire
proposal, the summary functions
as an advance organizer.

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