Page 80 - VYSNOVA PROGRAM MANAGEMENT GUIDE 2020

ANNEX I: Field Office Administration
Operations Manager. The same document is required for processing a claim with a host country
insurer.

Vehicle Travel Log Form
The following information will be included by the driver and passenger(s) when completing the Vehicle
Travel Log Form (a template is available in Vysnova Standard PgM Docs ShareSync folder, see Annex
E):
o The license plate number
o Name of the driver to whom the vehicle is assigned
o Point of departure
o Point of arrival
o Purpose of travel
o Odometer reading at both the beginning and end of travel
o Date of travel
o Time of departure and time of arrival
o Total kilometers traveled
o Passenger and driver’s signature at the end of travel
o Comments recording fuel refills, damage, and other pertinent remarks

Insurance Company Claim
A claim submitted to an insurance company will include the following details in addition to other
information the local insurer or ABC International requires:

o Vehicle-related data (i.e., serial number, model number, license plate number)
o Information about the accident
o Driver’s personal data
o Site of accident
o Cost of repair
o Police accident report
o Completed vehicle image document with damage marked on the appropriate area of the
vehicle
Setting Up a Local Bank Account

The PM and possibly the Business Development Unit at the proposal stage, will conduct research on
the local banking options and applicable banking documentation and provide that information to the
COO prior to field deployment. When determining which bank to use, priority should be given to a
bank that has international operations but if this is not possible, then a local bank that can easily
process wire transfers and deposits from the U.S. is selected. The Office of Finance and Accounting
will approve the final selection of the local bank.
If a local bank account was not established prior to the arrival of the Start-up Team, the PM
immediately opens a local bank account after receiving authorization from the Controller and Chief
Financial Officer. Following the opening of the account, the PM sends copies of all documentation
including account application forms and signature cards to the home office.

It is preferable to open a corporate account under the name of Vysnova. This is not always possible,
especially for countries where Vysnova is not registered as an international organization. In such
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