Page 12 - GAU_SOP_Manual

GEORGETOWN AMERICAN UNIVERSITY STANDARD OPERATING PROCEDURES
TITLE: SPECIAL CONSIDERATION FOR PARTIAL PAYMENT FOR TERM
RELATING POLICY: : TUITION FEE POLICY
DATE OF APPROVAL: AUGUST 7, 2019
EFFECTIVE DATE OF IMPLEMENTATION: SEPTEMBER 1, 2019
REFER QUESTIONS TO FINANCE OFFICE

Standard Operating Procedure –Special Consideration for partial
payment for a term

Primary Responsibility: Finance Officer

Secondary Responsibility: Administrator
Definition: Partial Payment for a term is defined as a decrease in the cost of the tuition paid by students
for the particular term based on the students' completing the program in less than half the number of
weeks of that term due to circumstances not controlled by the student

Purpose: To create a standardized process for tuition reduction for students who will complete their
program in less than half the weeks of the term. The CEO and President will grant the final decision of
the request.

Time Frame: Requested prior to registering for the term.

Procedure

Step 1

Student makes a formal (written) request to the Finance Officer
for consideration for a reduction in tuition for term

Step 2

The request is taken to the Financial Committee for a decision

Step 3
If approval is granted student will receive an official letter and
invoice with the decreased tuition cost. If the approval was not
granted student will receive an official letter.

Step 4
Student makes payment of the partial tuition in one installment
on or before the due date. Monthly payment plan will not be
approved for students paying partial tuition.

Step 5

Finance Officer documents payment records and issues receipt.

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GAU SOP