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GEORGETOWN AMERICAN UNIVERSITY STANDARD OPERATING PROCEDURES
TITLE: SPECIAL CONSIDERATION FOR PARTIAL PAYMENT FOR TERM
RELATING POLICY: SPECIAL CONSIDERATION FOR PARTIAL PAYMENT FOR A TERM
DATE OF APPROVAL: AUGUST 7, 2019
EFFECTIVE DATE OF IMPLEMENTATION: SEPTEMBER 1, 2019
REFER QUESTIONS TO FINANCE OFFICE

Standard Operating Procedure –Special Consideration for partial payment for a term

Primary Responsibility: Finance Officer
Secondary Responsibility: Administrator

Definition: Partial Payment for a term is defined as a decrease in the cost of the tuition paid by students
for the particular term based on the students' completing the program in less than half the number of
weeks of that term due to circumstances not controlled by the student

Purpose: To create a standardized process for tuition reduction for students who will complete their
program in less than half the weeks of the term. The CEO and President will grant the final decision of
the request.

Time Frame: Requested before registering for the term.

Step 1 •Student makes a formal (written) request to the Finance Officer for
consideration for a reduction in tuition for term

Step 2 •The request is taken to the Financial Committee for a decision

Step 3 •If approval is granted student will receive an official letter and invoice
with the decreased tuition cost. If the approval was not granted student
will receive an official letter.

Step 4 •Student makes payment of the partial tuition in one installment on or
before the due date. Monthly payment plan will not be approved for
students paying partial tuition.

Step 5 •Finance Officer documents payment records and issues receipt.

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GAU SOP