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GEORGETOWN AMERICAN UNIVERSITY STANDARD OPERATING PROCEDURES
TITLE: STANDARD OPERATION PROCEDURE FOR ADMISSIONS TO ENROLLMENT
RELATING POLICY: : ADMISSION POLICY
DATE OF APPROVAL: AUGUST 7, 2019
EFFECTIVE DATE OF IMPLEMENTATION: SEPTEMBER 1, 2019
REFER QUESTIONS TO ADMISSIONS COMMITTEE

Standard Operating Procedure – Admission and Enrollment Process
Primary Responsibility: Associate Admission Officer

Secondary Responsibility: Administrative Assistant

Definition: From time to time the University will outsource
Purpose: To create a standardized process for the admission of students. The Admissions Committee will
grant the final decision of the request.

Time Frame: Requested at any time

Application Process to Approval/Denial:

•The prospective student applies online (and in rare cases may be requested to apply via paper)
Step 1

•Submission of all documents and application fees - Academic approves on Ujuzi - Admissions
Step 2 •payment of application fees - Finance approves on Ujuzi - Admissions

•Admissions officer schedules applicant for interview via Ujuzi - Interview; automatic notification
sent to interviewer and student
Step 3 •Admission officer schedule applicant interview via Skype and submit link to student via email

•Interviewers complete Admission Interview form on Ujuzi within 24 hours of interview
Step 4 •Admission officer follow up with Interviewer if form not submitted before deadline

•Admission Committee meet the Friday of the week of interview to confirm the reason for their
decisions. Admission Officer log the Admission Committee meeting. Management receives copy of
Step 5 Admission Committee decison within 5 dayss of the meeting

•Management Approve or Disapprove of Applicant. A Letter of Acceptance (LOA) or Letter of Denial
Step 6 (LOD) is automatically sent to student.

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GAU SOP