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CvSU MANUAL OF OPERATIONS
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aa.) Procedure for Refund

Students who intend to refund the school fees paid during
enrollment shall accomplish the prescribed application form.
The accomplished application form must be filed/received at the
Accounting Section within the period stated under No. 9.4.1 above. In
no case shall application for refund be entertained after said period.
Application for refund must be supported with authenticated
photocopy of “Certificate of Registration’ and other documents
depending upon the reason stated in the application as the following:
Reason for Refund Supporting Documents
Required
Withdrawal of Registration Certificate of withdrawal of
Registration to be issued
by the Registrar’s Office
Dropping of Enrolled Dropping Form duly signed

Subjects by the Instructor/s concerned and
approved by the Dean of the

College that offers the subject
Scholarship Certification of Scholarship to be
issued by the Dean of Student
Affairs
Overpayment Fee Assessment Form issued
by the Registrar’s Office
Photocopy (ies) of Official
Receipts issued by the Cash &
Disbursement Section, duly
authenticated by the Records
officer.

Claim for refund of paid deposit must be supported with
authenticated copy of graduation clearance, if the reason is
graduating in the University and/or authenticated copy of “Honorable
Dismissal” if the reason is transfer to another school.

The Accounting Section shall evaluate the application filed by
the students. If found in order, approval shall be made by the
Accountant. Otherwise, the application should be returned to the
student, through the Office of the Student Affairs, with notation as to
the reason for disapproval.

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