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CvSU MANUAL OF OPERATIONS
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Upon approval, the Accounting Section shall prepare the
corresponding disbursement voucher for processing. As much as
possible, refund of student fees should be in payroll form and to be
paid in cash.

A student / group of students intending to donate their paid
deposit to the University shall execute a “waiver” or “Deed of
Donation” specifying the purpose for which the donated amount shall
be utilized.

Complete/updated records of refund made every semester shall
be maintained in the Accounting Section for reference and other
purposes.

Refund of fees paid directly to the Office of Student Affairs shall
be governed by a set of separate rules to be prepared by the same
office.

h. Issuing of Grades to Students without Examination Permit*
(BOR Res. No. 73, s 2003 December 03, 2003)

• Faculty members shall sign the examination permits of the
students during the final examination. Students who have no
permits shall be allowed to take the examination but the faculty
member should see to it that he/she has properly recorded the
names of these students.

• The names of students without examination permits shall be
printed/written below the grading sheet and shall be labeled
“GRADES WITHHELD” written in red ink with no credit units
equivalent under the column “Credit” until such time that the
students are able to present their examination permits shall the
word “no exam permit” be replaced stating therein the OR #
presented by the students. The class cards shall be kept by the
concerned faculty member while the students are not yet cleared.

• The University Registrar’s Office shall then issue a Certification of
Grades upon clearing. The students should present the
Certificate to the faculty member(s) concerned before issuing
their class cards and to their Registration Adviser(s) for posting of
grades. The University Registrar’s Office shall also provide the
College Registrar(s) concerned with the list of students who were
cleared from their obligations for consistency in recording.

• If the faculty member concerned is (not anymore) no longer
connected with the University, he/she shall entrust the
undistributed class cards to the College Registrar.

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