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aims to fine-tune or finalize the project implementation timelines as well as

the monitoring and evaluation arrangements. During the said meeting, Notice

to Proceed and first tranche of project funds shall be released to the proponent.

Also, duration (start and end) of the project shall also be adjusted (if

necessary) and finalized.

The Extension Services shall set the schedule and venue of the

meeting. Pre-implementation meeting is usually conducted only once but in

case there are issues or recommendations not threshed out during the meeting,

a follow-up pre-implementation meeting may be agreed upon.

The following are expected to attend the pre-implementation meeting:

 Extension Services Director/representative

 Extension M&E Division Staff (shall serve as the moderator

during the meeting)

 Proponent

 Extension Coordinator of the Campus/College where the

proponent belongs

 Representative from OVPRE

 Representative from Administration Office

 Representative from Finance Office

 Technical expert (identified by the Extension Services) *

* The identified expert shall serve as one of the evaluators for the

whole duration of the project.