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1. As the manager, you are reminding your staff about preparing shipping doc-
uments. Ask for the following documents and explain why they are impor-
tant to shipping.

a. invoice
b. inventory forms
c. article of origin
d. clearance from customs

Sample answer:
We will be preparing shipping documents for our upcoming deals. I want you to start gather-
ing the following documents because they are very important in our shipping transaction. Of
course, you have to secure the invoice and make sure that the data it bears are correct. The
assigned staff at the port will check this. We also need to prepare the inventory form, because
it will serve as the guide for the port checker. Other documents like the article of origin and
customs clearance should also be secured, so that our cargoes will be allowed to pass various
checkpoints. Preparing all these documents may be very tedious, but we need to do what we
should do. I hope that you will all efficiently secure all the documents required from your office.
Thanks!

2. You need some documents, as you prepare a shipping transaction. Request
for the following documents from your business partner.

a. Clearance from customs
b. Special handling instructions

Sample answer:
Good day! Since we have sealed our deal yesterday, we can now begin with our preparations
for shipment. I just happen to need some documents from your office, so that I can file our
shipping application. I need a copy of the custom clearance. We also advise you to list down
any special handling instructions that you want us to apply for our transaction. We will really
appreciate your prompt action to our requests.

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