Page 291 - Tech handbook 2019 rev 6 whyperlinks

Gaseous Fueled Power Generation Systems
Co-Generation ● Landfill ● Biogas

Process Overview:
The administrative process is one of the most important processes within our organization. This process has
developed over several years and all best practices to date have been considered.

Project Documents excluding contracts:
1. Service manager opens work order in D365
2. Admin Opens the RO accordingly and adds to D365 work order.
a. Internal
i. Open Internal
1. J or O 019L sundry time
2. J or O 018L training time
b. Commissioning repair order
i. Open Internal, charged to project (P333-control)
c. Emergency Repair / non LTSA PM repair order
i. Open repair order Adding costs to job in process
a. See attached “tiered labor process”
d. Warranty Repair order
i. Open RO, charged to Houston or Austria – get case # from SM
ii. Follow up with SM on costs.
iii. Upload pro-forma into warranty case; enter all time and expenses in warranty case
iv. Receive PO from Innio / release the ticket.
v. Down load the invoice: Create email – reference quote BID – XXX and invoice #’s and
submit either:
GEPays_BID270005@ge.com for Austria tickets
Jenbacher.USAP@ge.com for Houston tickets
vi. See attached warranty invoice filing procedure.
3. Admin receives job complete email from D365. Dynamicsfieldservice@pennpowergroup.com
4. Admin downloads documents from D365 booking.
a. Work order summary report
b. Data sheets
c. Service tasks
d. Expenses
5. Admin replies all Dynamicsfieldservice@pennpowergroup.com with documents “A-D” above including
any technicians where errors are found.
6. Admin reconciles all costs, verifying proposed cost and PO# amounts
a. Verify hours on D365 WO against hours in ICS
b. Verify all receipts and per diem
c. Verify mileage
d. Verify parts
e. Verify sublets
7. Admin adds all reconciled costs to ICS document accordingly.
8. Close and Invoice, send prebills, data sheets and service reports to customer contact.
a. Internal documents
Divisions of Penn Power Group

NES Main Office: 1 Pearl Buck Court, Bristol, PA 19007 (T) 267.878.0011 (F) 215.785.5500
WES Main Office: 499 Nibus Street, Unit B, Brea, CA 92821 (T) 714.529.9700 (F) 714.529.9701
Corporate Office: 8330 State Road, Philadelphia, PA 19136-2986 (T) 215.335.5010 (F) 215.335.2163
www.neesys.com / www.weesys.com