Page 312 - Tech handbook 2019 rev 6 whyperlinks

Gaseous Fueled Power Generation Systems
Co-Generation ● Landfill ● Biogas
correct pricing to be ‘saved’. There may be instances when all selling prices need to be entered (doesn’t
have auto calculations). Selecting ‘Entered’ may be required. The Parts Manager should be consulted and
approval received before finalizing this selection. *Note: If an item does NOT auto calculate, please contact
the Corporate Parts Inventory Control Manager. When special pricing is established (-SP parts) with a bulk
buy or special circumstance, GP differences are captured and redistributed back to the branch each quarter
by the Finance Department.

c. Bin Locations- Parts with Stock Codes ‘S’ & ‘M’ should always have a bin location assigned. In some
instances, a secondary bi location may also be required due to the quantity of inventory available. Any
part(s) – including Stock Code ‘N’ – with quantity available and not assigned to a Parts, Repair or Internal
document MUST have a bin location assigned. Cycle Counting and annual Physical Inventory are bin
location driven. Which is to say, the bin location drives the count – not the part number.
E. Understanding Product Codes and Series Codes

a. Product Codes- In each business enterprise system a format is needed to distinguish between
vendors. Otherwise, there would be chaos when attempting to purchase, or sell anything to
anyone. The method used to bring order to this process in the ICS System is the Product Code.
These 2-character codes are the main drivers of information throughout the entire system and
incorporate letters and/or numbers. Product Codes are designed (in most cases) to be intuitive to
the user - letting them know which vendor’s product(s) they are interacting with. While Product
Codes are not required to look-up an item in the ICS System, they are required when setting up, or
adding a new part. For example, setting up a part without the proper Product Code can result in
pricing not being updated correctly – if at all!
Product Code examples:
46 – Jenbacher Parts
JX – Jenbacher Exchange Parts
FL – Fluids Solutions Parts
b. Series Codes- Within each vendor’s products there are categories of specific types, or models for
which parts are supplied. The source for identifying the categories is the Series Code. The Series
Code is provided by the vendor (in most instances) to identify the specific model and can be made
up of letters and/or numbers. Just like the Product Code, the Series Code is needed when adding a
new part number to the ICS System. In many instances, the Series Code can help identify the Product
Code if the Product Code is not known. The FACTORY PRICING INFORMATION window in the upper
right-hand corner of the INVENTORY ITEM INQUIRY screen does NOT provide the Product Code.
However, it DOES contain the Series Code which can be used to identify the Product Code
(See Exhibit 2-1; Product Code/Series Code Locator).
Series Code examples:
BOP – Balance of Plant Parts
JB – Jenbacher Parts
F. Parts Notes
a. Purpose - The ICS System offers two levels of Notes for each part number record: at the individual
Branch level and Company-wide. These areas are set aside for important information related to the
part number. They are not always ‘parts related’ and can contain pertinent service information as
well.
b. Importance - Reviewing Parts Notes prior to ordering material locally, or during the stock
replenishment process, is essential and should be a regular part of the replenishment process.
c. Relevance - Whenever a note is added, the current date should also be included. If the note is being
added at the request of a team member, including their name is also required. Notes which exceed
2 years, or attached to superseded part numbers should be brought to the attention of the Parts
and Inventory Control Manager for validation.