Page 36 - HMS -- Windward RFP -- updated 2017-04-19 1502

Management Functions

Available from HMS

MEMBER EVENTS AND COMMUNICATION

 Serves as the central point for mailing and distribution to members and officers,
unless instructed otherwise, which includes:
 Maintaining a current list of members and officers
 Providing or obtaining copy and reproduction services
 Providing mailing labels, postage, and distribution service
 Receiving Association mail and forwarding to officers

Additional Services available:

 Plans and organizes Association social events which includes:
 Coordinating all facets of event
 Contracting catering/food services
 Arranging transportation
 Purchasing tickets and acting as reservation service
 Providing decorations qualified for occasion

 Newsletter services which includes:
 Typesetting member provided articles
 Performing newsletter layout, adding artwork/graphics
 Arranging and coordinating production
 Applying labels and postage for distribution

 Website services which includes:
 Providing web site and tools to construct web site
 Registering association domain name and maintaining ownership
 Typesetting member provided articles
 Providing content for site (reports, forms, etc.)
 Maintaining member access controls

 Publish a membership directory which includes:
 Compiling Association member information
 Preparing membership cross reference index
 Gathering and preparing supplementary information for inclusion
 Preparing camera ready copy
 Printing, binding and packaging directory as necessary
 Distributing directory to members via USPS or community delivery

These services are available at a rate of $45 per hour.

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