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The following list has some common outcomes of ineffective meetings:
• meetings are longer, less efficient and generate fewer results
• more meetings are needed to accomplish objectives
• less time available to actually do any work
• frustration
• waste of money and time
• people will not show up
• people will quit.

Spending less time in meetings

There is nothing worse as a sports administrator than feeling you spend most of
your time sitting in meetings that do not seem to achieve much. Just because
people are holding meetings, it does not mean that this is the best way for things
to get done.

Do not have meetings just for the sake of having a meeting.

Get organised
You will spend less time in meetings and have more time for work if you:
• do not meet if the same information can be covered in a memo, email,
teleconference or brief report
• set a goal for the meeting
• write and send out an agenda before the meeting
• send out all meeting materials to be read ahead of time
• check that all pre-meeting actions have been completed
• ensure the appropriate people attend.

Activity 2.2

Do you ever spend too much time in meetings, with little being achieved? Which
of the points just listed occur before your meetings?

OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE