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Tips for effective meetings

• Only hold a meeting if necessary.
• All meetings must have clear goals/objectives.
• Invite a neutral facilitator to meetings where sensitive issues will be discussed.
• All meetings must have an agenda (with time allocations).
• Distribute pre-meeting information.
• Meetings must start on time.
• People need to be prepared and participate positively.
• Minutes must be kept.
• Review the effectiveness of the meeting openly and record this.
• Use active listening skills.
• Keep it simple and action orientated.
• People need to be trained.
• People need to be rewarded.

Activity 2.3

Which of the tips just listed does your club/federation use?

Keep it simple and action orientated
This is an important point, as too many meetings become over-complicated,
which results in very few actions. The reason for having a meeting is for some
action to take place after it.

Activity 2.4

Look at the example action-orientated minutes template in Appendix 2.

OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE