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Reviewing meetings

Many administrators complain that their meetings are ineffective, yet they do not
do anything to improve them. The first thing to do is to review the meetings, then
make some changes based on this review.

A simple review process has 3 steps:
1. What is the purpose of the meeting?
2. Is there anything preventing you from achieving the goals of the meeting?
3. If yes, what are your suggestions for overcoming these obstacles?

Activity 2.5

Do you review the effectiveness of your meetings? If so, how do you do this?

Types of meetings

There are many types of meetings, from subcommittee meetings to annual general
meetings. The core principles of effective meetings remain the same, although the
structure and format will vary slightly among them.

There are 3 common types of meetings:
1. General meetings
− open to all members
− include annual general meetings
2. Management or executive committee meetings
− restricted to those elected (president, secretary, treasurer, chief executive
officer (CEO), etc.)
3. Subcommittee meetings
− focus on specific tasks or problems
− report to management committee.

These meetings fit in with typical club structures (see Figure 1 on the next page).

OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE