Page 397 - 2024 Orientation Manual

All “Users” (Employees, independent contractors or other individuals associated with the LSBA) are
responsible for using the email system and Internet access in accordance with this policy. “Internet” is
defined as any online system accessible from LSBA-owned workstations, laptop computers, smart
phones or iPads.

Users have no right of personal privacy in any matter accessed, stored, created, received or sent by use
of the LSBA email system or Internet browser made available to them.

As owner of its IT system, the LSBA reserves the right, which it may exercise at the sole discretion of
the LSBA Executive Director without the permission of any User, to monitor, access, retrieve and
delete any electronic data stored in, created, received or sent over the email system. The LSBA has no
obligation to so monitor, access, retrieve or delete. Similarly, use of the Internet can and may be
monitored by the LSBA. Use of security measures by Users does not in any way (1) diminish the
LSBA’s right to access materials on its system or (b) create any privacy rights of Users in the messages
and files on the system.

The LSBA’s data systems may be subject to periodic unannounced inspections and should be treated
like other shared filing systems.

The LSBA policies, including those against discrimination, harassment and retaliation, apply fully to
the email system and use of the Internet, and any violation of these policies is grounds for discipline,
up to and including termination. No email messages shall be created, sent, received or, if inadvertently
received, forwarded, and no Internet sites shall be accessed or viewed, if they contain materials
inappropriate under those policies such as offensive materials concerning sex, race, color, ethnicity or
national origin, religion, ancestry, age, pregnancy, marital or familial status, disability, genetic
information, veteran’s or military status, or other protected classification.

Likewise, no email messages shall be created, sent, received or, if inadvertently received, forwarded,
and no Internet sites shall be accessed or viewed if it is obscene, derogatory, threatening, defamatory
or otherwise inappropriate. This prohibition includes, but is not limited to, pornographic or sexually-
graphic material, as well as sexually connotative or profane jokes or stories. Additionally, the Internet
and email system shall not be used for any form of gambling.

No User is to load software onto an LSBA owned computer without permission of the Executive
Director or IT Director. No hardware or software is to be purchased without the permission of the
Executive Director or IT Director. No software is to be downloaded from the Internet except as
authorized.

Any User who discovers misuse of the email system or Internet should notify his/her supervisor or the
Executive Director. Any supervisor that becomes aware of misuse is required to report such misuse to
the Executive Director.
By using the LSBA’s computers, electronic mail system or Internet web access, an Employee agrees to
adhere to the LSBA’s Electronic Mail, Social Media and Internet policy as set forth herein. Violation
of this policy will be grounds for disciplinary action, up to and including termination.

E-mail Use

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