Page 59 - CC Division Office 2020 1st Edition v1_Neat

2. CERTIFYING AND VERIFYING OF DOCUMENTS FROM THE
ORIGINAL COPY

Requests for Certification and Verification of documents shall be granted upon
submission of a written request, authorization letter or special power of attorney if
through representative, and proof of identification.

The Records Officer (AO IV) shall only authenticate photocopies of documents in
its custody and those that originate from the Department or any of its offices, the
copies of which are in the custody of the Records Office. The documents shall then
be stamped Certified True Copy.

In cases where these documents are not bin the custody of the Records Office, it
shall require the requesting party to present the original copy for proper verification
and submit a photocopy of the same file, together with a transmittal letter. The
documents shall then be stamped Verified True Copy from the Original Copy.
Schedule of Availability:

Monday to Friday, 8:00 am to 5:00 pm with no noon break

Office or Division: Records Section
Classification: Simple Transaction, within 3 working days
Type of G2C – Government to Citizen
Transaction: G2G – Government to Government
Who may avail: Internal Clients
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
(1) Original copy of the document
(3) Photocopies of Documents to be Requesting entity.
Certified/Verified.
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
1. Present the 1. Receive 1-2 minute/s ADAS II/ ADA I /
documents to be documents to ADAS III
verified/certified be Records office
with complete verified/certifie
requirements. d with
complete
requirements
2. Check 2-3 minutes AO-IV
photocopy to None Records office
that of the
original

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