Page 16 - Creative Ebook

OpenText Document Change Control for Content Suite

by KineMatik All Sectors

All Industries

Solution Highlights

• Capture, manage, track, review and integrate all relevant

Document Change Control records in a single system

• Create, revise and obsolete documents in a centralized

collaborative environment

• Route documents for review with relevant employees and ensure

final approval is received before use and distribution

• Optimize the process with Notifications to ensure on time reviews,

updates and approvals

• Low code Application, easy to maintain and upgrade

• Convert documents to PDF and apply electronic signatures and

cover pages where needed

Challenges

• Many disconnected ECMs result in a high Total Cost of Value Proposition

Ownership (TCO) with difficult Data and Document control

• No standardized document change control process for new or • A standardized central platform that can reduce costs and

existing Documents within Content Suite increase efficiencies through automating processes

• No scheduled and automated document revision initiation • Controlled management of new and existing Documents reduces
errors and improves service/product quality

• Decentralized audit trails lead to unclear or no document

history • Consolidated document history with full document event and full
audit trail helps to maintain regulatory compliance

• Legacy custom code to provide limited features is difficult and

costly to maintain and upgrade • On time reviews, updates and approvals further increasing
efficiencies

• Users accessing incorrect documents
• Easier to maintain and upgrade Content Suite due to it being

deployed using Content Server applications 16

Full Licence SKU: 1000047873 Read Only SKU: 1000049130