Page 23 - Creative Ebook

OpenText Document Change Control for Content Suite

by KineMatik Use Case

Energy

Company: Electric & Natural Gas Utility

Locations: US

State of Play

• Policies and procedures were managed using a home

developed Legacy SharePoint solution was not fit for

purpose

• Content was not created to document control standards

due to a lack of control

• No automation for auto revision of policies and
procedures

Requirements Impact/Value

• Migration of content from SharePoint to Content Suite • Maintain core creation and revision process while included best
practices
• Use Content Suite to manage all Policy and Procedure

creation, revision and obsoletion. • All policies and procedures available as PDF documents instead of
SharePoint forms with embedded documents
• A system that could be configured to their process
• Greater transparency for the document owners and document
• A system that could convert documents to PDF
administrators into all policy and procedure activities.

• Notifications to alert users when a new document was • Low cost of deployment as other applications were already

released
installed. Low learning curve for Content Suite administrators.
• Automatically initiate scheduled policy and procedure • Extends Content Suite use throughout organisation providing better

revisions
value for the business
• Release documents on the policy and procedure

effective date

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