Page 42 - Employee Handbook - China

DATA PROTECTION & GENERAL DATA
PROTECTION REGULATION (GDPR)
This section sets out how the MMR group deals with
personal data relating to its employees and job
applicants.
We process your personal data in accordance with
the data protection law that applies to the UK and
European Union. We will not process your personal
data in any way which you would not expect.
Your personal data may be recorded, kept and
processed electronically and in hard copy form.
What personal data do we collect, hold and use?
We collect, hold and process various categories of
personal data about you. These include:
- name, home address, date of birth, email
address, mobile number, gender, emergency
contacts;
- salary information, bank and tax information,
pensions, national insurance number and other
benefits information;
- ethnic origins, nationality, immigration status,
passport details, visa information;
- employment details such as date of hire,
promotions, job title, work pattern, date and
details of resignation/termination, work and
educational history and professional
memberships, CV and language skills;
- holiday records, training records, performance
review records, disciplinary and grievance
investigations and outcomes;
- health details including sick pay, absence
information and medical reports and information
relating to physical and mental health and
pregnancy;
- voicemails, emails, correspondence and other
work communications created, stored or
transmitted by you using our systems; and
- your photograph or recordings including your
image and/or voice.
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Where does your personal data come
from?
Information relating to you comes from a
number of sources. Much of it will be
provided by you during the recruitment
process and throughout your period of
employment with us.
Other personal information (such as
references, appraisals and work related
correspondence) is created or obtained
during the course of your recruitment
and/or employment.
Who receives your personal data?
Your personal data may be disclosed
to and processed by HR staff, line
managers and other MMR employees.
All such persons are required to keep
your personal data safe and secure.
We may also use various third parties
to process your personal data as part
of our employment. These may
include outsourced payroll providers,
benefits providers, external training
providers, medical advisers, IT hosting
and maintenance providers and, on
occasion, lawyers. These third parties
are carefully selected and under
obligations to keep your personal data
safe and secure. We will only provide
these third parties the minimum
personal data that they need and
ensure that they only process it to the
extent necessary to provide their
limited services to us.
This notice does not form part of
your employment contract and
MMR reserves the right to amend
it at any time.