Page 29 - Computer Basics- Student Textbook

After receiving an email, the name of the company will be listed in the second column of your email client. Right
click on their name. A popup will open, and one of the selections is “JUNK.” Click on that, then click on “Block
Sender.” You have now instructed your computer to block any emails coming from that person or company. From
now on, they will go to “Junk Emails” and you can see them by clicking on the “Junk Email” icon in the left menu
bar.

Junk emailing has become very sophisticated. Even though you might mark the send as “junk mail”, they may send
their mail via another address. You might have to mark several addresses as “junk mail” before winning the battle!

Searching for Past Emails

There will be times when you need to lookup an older email from a certain individual of company. At the top of
the center column is a search field identified by a magnifying glass. Type in the email address or any word you
remember from your email, and you will see below a list of all emails that contain your search word. You can select
any of the emails listed until you find the one you are looking for.

Forwarding an email
There are times when you want to send an email which has been sent to you to someone else. After reading your
email, click in the “Forward” button in the Menu bar. Enter the address of your recipient, then click SEND.

Managing and Storing Data

When you copy a file to your computer, or generate information by using a program, normally you want to save
that information for future use. When you click on the SAVE button, the information you created is saved to your
hard disk or solid-state drive in your computer. Your computer will ask you to give the project a name which is
followed by a period, then three letters. Normally the last three or four letters are already there, so just
concentrate on a file name. Here are some suggestions for naming files:

1. Be descriptive. It can be as short or long as you desire.
2. Be consistent. ...
3. Use lowercase letters only. ...
4. Don't use special characters which are #, $, %, &, /, \. *, +, comma, =, and about 26 more. Your computer will
complain if you try to use a special character when naming a file.
5. Use dates in your file names. but don’t forget you cannot use forward or back slashes.
6. Use version numbers in files you create. This is optional.

If you delete a file, it may disappear from the screen, but it is not yet deleted. It simply was moved to the Recycle
Bin. The file is still taking up disk space and is not finally deleted until you empty your recycle bin. To do so, click on
the recycle bin icon located on your desktop. If it is not on your desktop, open your start button and in the bottom
search field, type in “recycle bin.” It will open to display all the files you have deleted since the last time you
emptied it. Click on “Empty the Recycle Bin” at the top of the popup. Now you have truly deleted all the files and
released disk space for some other files to occupy it.

You are limited by the size of your hard drive or solid-state drive to how much data you can store on the disk. Most
disks today can hold 250 GB of data or more. If you create Word files, you probably will never run out of space.
But if you work with audio or video files, you can eat up that much space in no time. So how do you find out how
much room is left on your drives?

It’s easy. Click on or locate Windows Explorer. This program is normally located in your bottom task bar. It looks
like a file folder and is used to locate and save files. On the left side you will see a menu of items in your computer,
including a menu for your “Computer.” Within the computer heading is your Local Disk (normally C). If you right
click on the Local Drive item, a popup will open which will open. Select “Properties.” A properties popup will open
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