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Workstation Assessment Procedure

Linked to: Safety and Wellbeing Policy

What is covered by this procedure?

Workstation self-assessment for existing employees
Workstation assessment for new starters
Workstation assessment as a wellbeing intervention
Workstation assessment for staff experiencing discomfort, injury or illness
Workstation assessment – working from home

Workstation self-assessment for existing employees

The following process outlines how to conduct a workstation self-assessment.

Step Activity Who
1 • Reviews the following Officewise 2006 sections: Employee

o Appendix A – Setting up your workstation
o Appendix B – Exercises for office workers.

• Makes adjustments to existing workstation setup and work
practices as required.

• Discusses any potential equipment needs with their manager.

2 Reviews equipment or workstation needs requested by the Manager
employee following their self-assessment:

• purchases minor equipment requirements such as a telephone
headset or foot stool from the department’s stationary
provider
• orders chairs or desks required as per standards in the
Workstations and Chairs Guideline through facilities
management.
Note:

• A standing workstation is not considered standard equipment
and should not be set up or procured without a
recommendation resulting from a Workstation Assessment by
an Occupational Rehabilitation Provider.
• Referral to an Occupational Rehabilitation Provider requires
approval from a departmental Injury Management Advisor or
Wellbeing Team Member.

• All equipment costs are met by the business unit.

3 Contacts the following persons if there are ongoing concerns • Manager
following the self-assessment or advice is needed about non- • Employee
standard equipment options:
• their Safety Advisor or Wellbeing Team Member where no
current discomfort ,injury or illness is being experienced.
Refer to: Workstation assessment as a wellbeing intervention.

• the Injury Management Advisor if there is an issue with
Version: 1.0 Last Updated: APRIL 2016 Approved by: Executive Director People & Culture
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