Page 97 - World Under 18 Championships

IAAF W ORLD U18 REPORT

What worked this could have ensured that all changes are
tracked and plans adjusted.
1. e IAAF system served as a reliable source of 3. Control Center and fl eet management are impera-
information and aptly guided the process of tive to handle ad-hoc requests. is also ensures
identifying the capacity required. Majority of that the schedules can be followed as tightly as
the delegates ensured that their travel informa- possible. It was observed that the ad-hoc requests
tion was updated and the changes were easy to interfered with scheduled transport requests.
track as the system was checked daily. 4. One source of information is necessary for
2. Daily updates of the schedules shared with other making the schedules work it was observed that
directorates helped organize daily routines es- there was more than one source, causing un-
necessary confl ict.
pecially for the protocol, security and transport Fuel schedule
KYEB
directorates.
3. e transport help desk set up at KU for the pur-
pose of taking in requests and information of
A decision was already made to have cars on a dry
departure flight changes captured significant
rate this was partly for the purpose of controlling
number of changes that were not in the system.
fuel costs, as well as security consideration i.e. that
Information from the help desks served to ensure
after cars were swept by security, there needed to
seamless transport logistics.
be control of what went into the cars.
Challenges
What worked
1. Despite having updated schedules in place, in a
1. Nothing
few instances, vehicles were not available as per
schedule. is was mainly caused by inadequate
Challenges
vehicle supply by the service provider.
2. Some teams failed to update their fl ight details
KENYA YEARBO0K
1. There were constant complaints from drivers
on the system for example
especially the bust/minibus drivers that their
a. Team Cyprus arrived a day earlier than they
cars did not have fuel. e complaints were to
were scheduled, arriving on 9th July as opposed
an extent that some drivers declined requests to
to arriving on 10th July 2017 as indicated on the
EDITORIAL BOARD
carry guests due to luck of fuel.
system.
2. The fueling plan was also meant as a security
b. Team Namibia was scheduled to arrive on 5th July
measure. However, since there was no control
but arrived on 10th July.
c. Team Vietnam was not on the arrival or departure over where cars spent the night, this plan was
schedule yet they arrived on 11th July. nullifi ed.
3. ere were two viable options given for fueling
Recommendations none was taken up. e directorate took in upon
itself to do the fueling duty.
1. e initial transport plan had provision for extra
vehicles at the airport, MISC and KU. However, Recommendation
this was not actualized and caused a strain on
available resources. Plans and schedules can only 1. Fueling plan should be followed and where op-
work if capacity is provided as per plan. tions were vetoed, alternative plans should have
2. Teams should be advised to always ensure that been drawn up to ensure smooth operations.
their travel details are updated in the IAAF system

ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS | 97