Page 95 - World Under 18 Championships

IAAF W ORLD U18 REPORT

3. A command and control center should have condition for vehicles should be clearly outlined
been setup as per plan with the contact num- in the service provider’s contract and strictly
bers clearly displayed at all accommodation and adhered to.
games venues to ensure that all requests could be 9. Engaging identifi ed institutions and fi rming up
logged in from a central location. their deliverables should be completed at least
4. A fl eet management system must be implement- a month to the event to allow for mitigation for
ed. Further, it is recommended that the vehicle any arising issues. E.g. Kenyatta University de-
provider and the fl eet management system pro- clined to provide their buses for transport needs
vider are independent of each other to increase a couple of days to the event and there was no
transparency. time to contact another institution.
5. e LOC directorate should play a policy making 10. For such an event institutions such as NYS should
KYEB
role rather than an operational role. In hindsight,
be given a bigger scope in transportation as their
the secretariat should have taken the supervisory
fl eet is clean and their drivers’ well disciplined.
role leaving the event manager and the vehicle
Transport schedules
provider to handle the day to day operations.
6. Vehicle provider Pewin should have had an orga-
IMG took on the role of preparing all the schedules
nization chart to mirror each station of operation
starting with airport arrivals. e source of the in-
hence easing liaison with them.
formation was the IAAF system it was noticed early
7. e vehicle provider should be held to account to
deliver its mandate as outlined in its ToR’s with
enough that information on the system changed day
stiff penalties for any default. This could have
to day so IMG adjusted the scheduling to daily as
to ensure changes were captured. Below are a few
ensured that the standard of vehicles presented
after procurement was in line with what was
graphs showing the fluctuating number of arriv-
als and departures every day. IMG also took on the
agreed prior to the event.
role of the schedules to and from MISC which are
8. For an event of such magnitude, elements such
discussed later in this report.
a cap on the year of manufacture and minimum
KENYA YEARBO0K
EDITORIAL BOARD

ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS | 95