Page 127 - JoFA_2022

TECHNOLOGY Q&A

VIDEOCONFERENCING TOOL

7 tips for using Zoom better

Q. Your February A. Your question doesn’t specify how long you’ve Mute other attendees in meetings you host
2021 JofA article been using Zoom or how advanced your employees There always seems to be that one person who
“Zoom vs. Teams are with the technology. So I have put together forgets to mute themselves. If you host (or co-host)
vs. Google Meet: seven pieces of Zoom advice that cover everything the meeting, you don’t need to get that person’s
Which is right from basic reminders to advanced advice. While the attention and ask them to mute. You can simply
for you?” was tips generally will be focused specifically on Zoom, hover over the attendee’s name in the Participants
helpful in my many will apply to alternative platforms such as list and select Mute, as shown in the screenshot be-
firm’s deciding Microsoft Teams and Google Meet. low. The person will receive a notification that they
Zoom was right have been muted by the host. Bonus tip: Take note
for us. Today, we BASIC TIPS of the Mute All button. This is particularly helpful
use Zoom, but Use headphones to avoid audio collisions when starting a presentation with many people in
we need to use Unfortunately, you can’t monitor your own audio attendance.
it better. Do you levels and quality in a virtual meeting. You are
have any tips on dependent on others to tell you when your audio
how to do that? isn’t working well. This can cause what I call “audio
collisions,” when multiple people talk over each
other because they are unable to hear others when
they are talking.
The best way to limit audio issues is to use head-
phones! Find comfortable headphones and wear
them as much as possible. Headphones prevent
audio collisions because your computer now has a
way to play the remote audio simultaneously while
you are talking. Without headphones, the computer
suppresses the speakers to avoid feedback.

34 | Journal of Accountancy March 2022