Page 77 - DB Crisis Management Guide

3 MONTHS BEFORE HURRICANE SEASON

Prior to the start of the hurricane season, Facilities will provide direction on specific steps that each store
must take. Hurricane season officially begins June 1 through December 1.

Steps may include the following:

 If the store has hurricane shutters, Management should retrieve them from storage and place inside the
store in case they are needed.
 Identify vendors that will secure boarding materials.
 Arrange to have strapping or anchoring done to the roof structure; e.g., the joists, all roof-mounted
equipment such as HVAC units and exhaust fans.
 Contact HVAC repair company to make sure all rooftop equipment has secure panels.
 Inspect and repair roof coverings and edges before hurricane season.
 Review the emergency supply list to ensure everything is purchased, including the following:

 Flashlights  Bottled water
 Batteries (AA, AAA, C, D, 9V, 6V)  Duct tape
 Purchase several disposable cameras  Plastic sheets (heavy gauge)
to have on hand to record damage  Rope, tarpaulins, power and manual
 Assess landscaping to determine if tools
trees need to be trimmed  Plywood, 2x4 studs, nails
 Portable radios, cell phones

WHEN A WATCH IS ISSUED
Monitor and Plan
 All Managers should report to the store to assist in pre-storm preparations.
 Continue to monitor local TV and radio stations for instructions and up-to-date information.
 GM to prepare an action plan for reopening. Provide to ROD/ROM.

Prepare Building
 Schedule board-up or shutter install. Do not block emergency exits.
 Remove any debris from the roof.
 Determine water and gas main shutoffs to building. A local facilities contractor will help with this while
they are on-site to board up the building.
 Anchor, secure, dispose of or relocate anything in the yard that could potentially cause injury or building
damage when the wind arrives.
 Anchor portable buildings; e.g., sheds, trailers, storage racks, etc.
 Properly rig outdoor signs with wires secured to anchors and turn off power.
 Check dumpsters to determine if they are full and need to be picked up prior to the storm.
 Close lids and secure gate to trash area.

 If trash area is the landlord’s responsibility, contact the landlord to make sure the trash area is secured.
 Check cooking oil bin.
 Check back door areas and look for potential hazards.
 Remove outside flag, if possible.
 Protect and relocate vital records if necessary. Instruct Team Members to remove all loose files from

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