Page 27 - BESSHS-FACULTY-MANUAL

o For Preschool, Grades 1 to 3, the Level Coordinator, the Class advisers,
the Registrar and the Principal are the members of the committee.
o For grades 4 to 10 the committee is composed of the Level Coordinators,
the class Advisers, the Registrar and the Principal.
o For grades 11 to 12 the committee is composed of the Level
Coordinators, the class Advisers, the Registrar and the Principal.
viii. The Committee makes the final checking of the forms accomplished with the
LEVEL COORDINATOR handling the report cards/Form 18, the CLASS ADVISER
handling the master Grade sheet, the Principal handling the Form 137, and the
Registrar for the FORM 1 (Class Register).
ix. The CLASS ADVISER distributes the Report Cards as scheduled during the Parent-
Teacher Conference.

Under no circumstances are the teachers to give the students their
grades before they are officially issued. Teachers have to be very careful
regarding this matter. Failure to observe this policy will merit disciplinary
action from the administration.

M. Accomplishing The Department of Education Required Forms

i. FORM 138 (Report Card) and Form 137 (Permanent Record)
a. The CLASS ADVISER checks the accuracy to the grades transmitted from
the computerized Consolidated Grade Sheet to the form 138 and Form
137.
b. In cases where errors have been committed, the PRINCIPAL and the
REGISTRAR must be informed about such changes. No TEACHER shall
take the liberty of making the corrections and/or entry in the Report Card
by himself/herself.
c. Black ink shall be used for all entries in Form 138 and Form 137. Being
official documents, they should not bear any erasure or alteration of any
kind. All changes, made with the approval of the Head of School, have to
be initialed by the person making the change.
d. The PRINCIPALS should ensure that Permanent Records (Form 137) are
returned to the REGISTRAR after entries are made.
Permanent records should never be brought home.

Report Cards (Form 138) are given to the parents/guardians as
scheduled and are returned by the pupils/students with the signatures of
the parents/guardians. Unclaimed Report Cards are kept in the Registrar’s
Office for claiming of parents during Consultation Hours.

ii. Class Register (Form 1)

Each CLASS ADVISER is to keep an up-to-date register for his/her advisory class.
a. When a student has been absent for no valid reason for 10 successive
days, he/she is marked L (Left). If he/she does not re-enter (R), he/she is
marked dropped. The date he/she was dropped and the cause for
Faculty Manual (BES and SHS) 2021ed.icc
Prepared by: AdminServQ Page 27