Page 28 - BESSHS-FACULTY-MANUAL

dropping out are entered in the DepEd Form1, Form 137, Form 138, and
School Form (SF) 5 (Promotional Report).
b. The annual enrollment in Forms 1, 137 and 138 is the same as in previous
month’s reports but the monthly enrollment is decreased by the number
of students who dropped out. Thus: Annual Enrollment minus Monthly
enrolment equals Dropouts.
c. During the school year, if a student transfers to another school (within or
outside the Department) and DepEd Form 137 had been requested and
released, then, both the annual and monthly enrolments of the school to
which he/she transfers are increased. The school to which the student
transfers, school address, and the date of transfer should be indicated in
DepEd Forms 1, 137 and SF 5. The decrease or increase in annual and
monthly enrolment due to transferred students should be taken into
account in Forms 1, 137, 138 and SF 5.
d. The names of students who have transferred will be included in the
alphabetical listing in DepEd Form 18. However, in numbering the names
to be included in the annual enrolment, transferees will not be included.
This should be followed unless there is a new memo to the effect.
e. In listing the names of students, surnames like de Castro, delos Reyes
and delos Santos will be under the alphabet D. Boys should be listed first
followed by the girls.
f. Attendance should be recorded daily. The “A“ mark is the appropriate
mark for absence and “T“ for tardiness.
g. In the spaces provided for dates, the complete days of each month
should be listed down.
h. In cases of legal holidays and school holidays, paper notation should be
indicated, i.e. Philippine Independence for June 12 or All Souls Day for
November 2. Please refer to the school calendar.
i. On the first day of classes, record of appropriate space E (symbol of
Entered) for students who have reported should be accomplished.
j. A month after the opening of classes, the Class Register should be
submitted to the PRINCIPAL with the following data accomplished:
Names of students, Sex, Name of Parents/Guardian, Age (as of opening
of classes) and Date of Birth.
k. The month of close of classes should be left blank. This should be
accomplished at the end of the school year.

Form 1 is to be submitted to the VICE PRINCIPAL for checking every month.
Class Registers should be deposited at the PRINCIPAL’s Office.

iii. SF 5 Report on Promotion and Level of Proficiency

CLASS ADVISERS are to prepare the Promotional Report for their respective classes.
a. The draft, which is to be submitted to the REGISTRAR, should bear the
following initial formation/data: Name of Student, Date of Birth, age as of

Faculty Manual (BES and SHS) 2021ed.icc
Prepared by: AdminServQ Page 28