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13.2.2 The Driver must make sure that the Truck is clean before he turns it over to the next
shift. Clearance and Hazard lights must be checked if working. Brakes, oils, radiator
water, and so on should be fully inspected and must report ANY FAULTS found to
the IMMEDIATE SUPERVISOR or FMS, in case no supervisor is around.
13.2.3 The Driver is to be the Safety Man, doing the ground works as traffic regulation,
assistance to the team, and monitoring the Man lift operation.
13.2.4 Each Infra Team should comprise ONLY of 1 Driver, 1 LM and 1 Installer. FT to be
included in case of commissioning or Service Calls requiring laptop usage.
13.2.5 Each Truck should make sure all Early Warning Device is IN PLACE AND WORKING,
for Precautionary measures while at work, especially in Highways and during the
night.

Sanction: Failure to carry out any of the above-mentioned tasks will result to disciplinary actions.

14.Accounting SOP

14.1 Accounts Payables Processing

14.1.1 Original billing with original PO must be attached for processing of payment.
14.1.2 Issuance of checks is generated manually but updating in the ERP is a must.
14.1.3 Check releasing to suppliers and other third parties is scheduled every Friday.
14.1.4 Form 2307 is always attached to the voucher every time payment is released.
14.1.5 [1% for goods/items, 2% for services, 5% for rentals and 10% for professionals]
14.1.6 3rd party commissions

14.2 Staff Advances & Loan

14.2.1 Advances to officers and employees (AOE) are discouraged by the management.
14.2.2 However, it is allowed on the grounds of emergency reasons concerning immediate
family members of the employees.
14.2.3 Advances for Travelling Expenses (ATE) are computed based on the number of days
of assignment.

14.3 Fixed Asset Register

14.3.1 All purchases of Fixed Assets such as computers, furniture and fixtures, etc. is
registered with barcodes for accounting lapsing schedules of depreciation and
amortization.

14.4 Petty Cash Fund

14.4.1 All branches and teams has a corresponding CM subject for reimbursement and
audit.
14.4.2 Liquidation of expenses must be done within 2 days and Reimbursement must be
done within 24 hours
14.4.3 No funding will be made if CM is not properly handled and balances are not in
negative.
Automation and Security Inc.
www.asi.com.ph
v1-2017