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8. Sales Order (SO)

8.1 With Installation - Must collect 50% Down payment, 30% upon delivery, and 20% upon
completion of the project.
8.2 Items Only with Stock – Cash on Delivery.
8.3 Items without Stock – Must collect 50% Down payment and 50% upon delivery.
8.4 Other terms and conditions for payment should be approved by the General Manager/
Accounting Manager.
8.5 The person handling the account must be the one to update the payment.
8.6 Collection date must be updated not more than 7 days and must be solved within the date
adjusted.
8.7 In certain cases wherein the items listed in the Sales Order are not all available in the
Storage/Warehouse, a split Sales Order should be given which is the SO with stocks available
and the SO with no stocks available.
8.8 For the SO with stocks available, it must be delivered immediately to the client. Cash on
delivery should apply.
8.9 For the SO with no stocks available, the Sales Department should give the SO immediately to
the Purchasing Department in order to tell the supplier/s to replenish the stocks. After delivery
of stocks/items from the supplier/s, the remaining items must be delivered to the client
immediately. Cash on delivery should apply.
8.10 All SO to be done before the Closure. 5PM

9. Warehouse SOP

9.1 Warehousemen are the only allowed staff to enter the warehouse premises.
9.2 No Stocks will be released without Sales Order.
9.3 No Bags are allowed inside the warehouse.
9.4 Approved SO must be prepared within 120 minutes.
9.5 All stocks prepared should send to GP Express ONLY.
9.6 All stocks released must have DR. (Warehouse to GP Express, GP Express to Client)
9.7 Warehouse must have COPY of DR signed by the client.
9.8 Warehouse Supervisor must inform the purchasing department in case of No stocks.

10.Commission SOP

10.1 Sales Order must be collected not more than 60 days.
10.2 Number of days will be based on the conversion of Sales Order up to the date it was updated
(collected)
10.3 More than 60 days, commission will be void.
10.4 No Commission for those below Dealer’s Price.

11.Technical SOP

11.1 Field Technician

Automation and Security Inc.
www.asi.com.ph
v1-2017