Page 20 - SHTPL HAND BOOK

Employee Handbook

MATERNITY LEAVE

• Eligible women Employees are entitled to maximum of 26 weeks of maternity leave
• Women employees should have put in at least 6 months before she becomes eligible for Maternity leave.
Employees availing this leave must inform the details in required format in writing
• Maternity leave can be used a maximum of two (2) occasions during an Employee’s tenure with the
Company. All intervening holidays and weekends falling during this period of maternity leave are counted
• Employees undergoing medical termination of pregnancy under medical advice or Miscarriage, Stillbirth or
Miscarriage are entitled to paid offs as per the Maternity Benefits Act provided a duly registered attending
medical practitioner should certify this

BEREAVEMENT LEAVE

In the event of an unfortunate death in the immediate family, the employees are eligible for five (5) working
days of compassionate leave. Immediate family is parents, spouse, children and siblings.

VI. C Leave during notice period

Employees can utilize leaves during the notice period only if there is annual leave balance in his/her Account
and subject to approval from his/her RM. Based on work exigencies and subject to RM’s discretion, the leaves
utilized are added to the notice period of the employees. The final settlement process starts one week prior
to the relieving date. Employee must apply for all the leaves through the Greythr Application.

Please note: An Employee must be physically present in office on his/her last working date. The experience
and relieving letters are not issued if the Employee is not present on the last working day.

LEAVE ENCASHMENT

An Employee who is no longer employed with the Company is permitted to cash the unutilized annual leave
standing to his/her credit, subject to maximum accumulation limits, as on date of the severance of service.

The formula for encashment is the following:

(Current month’s base salary X Number of days of actual annual leave balance) / 30 (Subject to maximum
of 60 days)

VI.D Office Hours, Late Coming, Time and Attendance

SHTPL works on a 5-day schedule, Monday through Friday.
• Employees are required to clock 8 hours for each day excluding lunch hour and breaks. Since the Payroll is
linked to Biometrics, any difference in minimum hours will automatically get debited accordingly i.e. more
than 4 hours short fall is considered as full day. Unapplied or unapproved leave days also get debited
directly from work hours. Employees are encouraged to check their timings every day on Greythr which is
linked to real time biometric data.
• Since the Payroll is linked to Biometrics and since Time and Attendance system is completely hands free
and application driven, all instances of leave, Travel on duty, client visits and late in due to late log out are
to be applied and approved through Greythr time and attendance application. Late log outs will be heeded
only when the employee exceeds one hour over and above stipulated work hours for the day. It is
employees’ responsibility to ensure he/she applies and his/her RM approves the leaves within the
stipulated time frame. No such instances can either be applied post its occurrence nor can they be adjusted
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