Page 49 - PUI Handbook 8-21

When traveling, employees will be provided with lodging and earn per
diem to cover meals. The lodging will be for housing of two
employees, of the same sex, to each room. Employees are not allowed
to sleep in a company vehicle. Per diem is paid when a job requires an
overnight stay.

Travel from home/hotel to work or work to home/hotel is excluded
from the definition of travel.

The Fair Labor Standards Act does not consider work time as the time
spent in travel away from home outside of regular working hours as a
passenger on an airplane, train, boat, bus or automobile if the employee
is away from home at least overnight. When the travel away from
home is for one day with no overnight stay, all hours spent traveling
either as the driver or passenger are considered work time for non-
exempt employee. These hours must be included in determining the
number of hours worked during the week.

Travelers seeking reimbursement should incur the lowest reasonable
travel expenses and exercise care to avoid the appearance of
impropriety. If a circumstance arises that is not specifically covered in
the travel policies, the most conservative course of action should be
adopted.

Travel for staff must be authorized in advance. Travelers should verify
that planned travel is eligible for reimbursement before making travel
arrangements. Upon completion of the trip, and within 10 days, the
traveler must submit an Expense Report and supporting documentation
to obtain reimbursement of expenses.

Exempt employees will be paid their regular salary for weeks in which
they travel. Nonexempt employees will be paid for travel time in
accordance with federal and state wage payment laws.

Company Expense and Fuel Fleet Cards
Project Managers, Field Supervisors, Foreman, Office
Administration, Mechanics, and Owners are issued a company credit
card for expenses. Employees must hand in an itemized receipt(s) for
an expense where the company card was used.
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