Page 50 - PUI Handbook 8-21

Fuel cards are assigned to all company vehicles and trucks. Fuel cards
are not to be taken out of the assigned vehicle or truck. Employees will
be assigned their own four-digit code to use the fuel card. DO NOT
share your code with anyone. Employees will be required to turn in
the fuel receipt at the end of the work week. Failure to turn in fuel
receipts will result in the amount deducted from the employees’ pay as
described in the Wage Deduction Authorization Agreement signed at
hire.

Expense Reports and Employee Reimbursements
Expense reports must be completed for any transactions
charged to a company credit card or where an employee is seeking
reimbursement. Employees who pay for reasonable expenses incurred
on behalf of the company will be reimbursed. These expenses must be
approved by the General Manager.

Expense reports must be completed within seven (7) days of the
incurred expense. There will be no exceptions regarding expense
reports and receipts. Expense reports and receipts can be faxed,
scanned, or emailed to the office. Information required on the expense
report includes a description of the purchase, the expense category, and
attachment of a receipt. Failure to complete an expense report and
provide an itemized receipt will result in a deduction of the expense
from the employee’s paycheck or requests for reimbursement will not
be approved.

50 | P a ge