Page 45 - Mission updated and revised Employee Handbook (00022854).DOCX

The procedures discussed in this policy are only guidelines. Mission may, in its sole discretion,
modify or revoke them in whole or in part at any time. Therefore, these procedures are not a
promise or contract, expressed or implied, and Mission retains the right to determine whether and
how they will be applied, depending on the circumstances.

EXPENSE REIMBURSEMENT AND TRAVEL

This policy explains the procedures for expense reimbursement and travel and is designed to
accomplish the following:

➢ Ensure that employees have a clear and consistent understanding of policies and procedures
for reimbursement of business-related expenses.
➢ Ensure that employees are reimbursed for legitimate and properly documented business-
related expenses.
➢ Provide employees who must travel with a reasonable level of service and comfort at the
lowest possible cost.
➢ Maximize Mission’s ability to negotiate discounted rates with preferred suppliers and
reduce travel expenses.
➢ Provide the appropriate level of accounting and business controls for Mission to ensure
that expenses are reviewed and approved by the appropriate person.
➢ All consultants, vendors, suppliers and other similar persons and entities must adhere to
this policy as if they are employees.

In order to receive reimbursement for any expenses incurred on Mission’s behalf, employees must
follow the guidelines outlined in the Expense Reimbursement and Travel policy. All
reimbursements must be for actual expenses and not to create additional compensation. To view
the full version of this policy, please visit the Expense Reimbursement and Travel Policy on the
HRIS.

VEHICLE USAGE

Only authorized personnel may operate Mission vehicles. Prior to driving the vehicles for Mission
business, employees must obtain approval from their supervisor/manager and ensure that their
names are on the vehicle insurance list. Failure to be on the Mission vehicle insurance list means
that an employee is an unauthorized user of the Mission vehicle. Unauthorized, careless or reckless
use of a Mission vehicle may result in corrective action, up to and including termination of
employment.

An employee whose job requires regular driving for business as a condition of employment must
be able to meet the driver approval standards of this policy and Mission’s insurance requirements
at all times. Employees must exercise due diligence to drive safely, follow all traffic laws

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