Page 7 - What is the Workflow for Non-Grant Invoices

Workflow for Non-Grant Invoices

a. Cancel Approval Process button: This will
a b terminate/cancel the invoice and it will no longer be
available for invoice processing (cannot be Finalized &
Printed).
b. Restart Approval Process button: This is used when
there has been a change in the approval chain and the
transaction needs to start over beginning with the first
approver.
 If GAR restarts the approval process, the invoice
will be “self-approved” and any Ad Hoc inserted
approvers will be bypassed because they are not
in the defined approval path.
 For this reason, the Restart Approval Process
option will not be used at this time, but will be left
on the page for possible future changes.

Adding an Ad Hoc Reviewer or Approver

The Invoice Approval routing map allows the originator/submitter of the invoice to insert an Ad Hoc
preliminary approver or reviewer before the invoice is routed to General Accounts Receivable (GAR) for
approval. The Ad Hoc approver is usually the Billing Specialist.

 If selected Ad Hoc approvers do not have access to the Billing Business Unit, they will receive the email and worklist notifications,
but will not be able to view the invoice.
GAR may add an additional Ad Hoc approver (assuming the approver is in the current Ad Hoc list) when
needed, such as when submitting a high-dollar invoice to a senior manager for review and/or approval.
Inserting an Ad Hoc Reviewer or Approver before BI Central

1
1

1. Click the Plus sign located to the left of the BI Central box.

The Insert additional approver or reviewer page displays.

Page 7 of 11

Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents