Page 77 - ADMINISTRATIVE MANUAL

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14) An employee who has a pending administrative case shall be qualified for promotion
during the pendency thereof. If found guilty, he/she shall be disqualified for promotion
for a period based on the penalty imposed as prescribed by the CSC. For the
purpose of this rule, pending administrative case shall be construed to mean: (1)
when the disciplining authority has already filed a formal charge; (2) in case of a
complaint filed by a private person, a prima facie case is already found to exist by the
disciplining authority.

B.II MECHANICAL FOR PROMOTION
1) A notice of vacancy for promotion shall be posted in three (3) conspicuous places of
the Campus. All employees holding positions below the vacancy are candidates for
promotion who should be encouraged to submit documents for evaluation and to
subject themselves to screening and evaluation procedures.
2) The CPSPC shall prepare a listing of those qualified certificates for promotion,
evaluate their submitted documents and subject them to the required screening
procedures, like assessing their Psycho-Social Attributes, Personality Traits and their
Potentials, in addition to their Qualifications.)
3) The CPSPC shall deliberate on the results of the screening and evaluation and
prepare the ranking of candidates for promotion. The results of the evaluation and
the ranking of candidates shall be posted in three conspicuous places of the Campus
for the scrutiny, verification and clarification of affected candidates.
4) In case an adversely affected candidate for promotion files a request for
reconsideration/complaint, the CPSPC shall meet en banc to deliberate and decide
judiciously on the matter.
5) The CPSPC shall submit the results of evaluation, endorsed by the Campus
Executive Director/Campus Head to the UPSPB for review. It shall also recommend
the most ranking and best qualified candidate for promotion to the higher vacant
position.
6) The UPSPB shall review what the CPSPC has submitted and recommend the most
ranking and best qualified candidate for promotion for approval by the University
President.
7) In case an adversely affected candidate who is not satisfied with the action and
decision of the CPSPC files an appeal for reconsideration/complaint, the UPSPB
shall meet en banc to deliberate and make a final decision.
8) The approved promotion of the employee shall be submitted to the Board of Regents
for information.
9) A promotional appointment of the promoted employee shall be posted in three (3)
conspicuous places in the Campus for at least fifteen (15) day with the date of
posting indicated in the notice.

C. PROTEST AND GRIEVANCE

Within fifteen (15) days from the notice of the issuance of an appointment for recruitment
or promotion, an adversely affected party may file a complaint/protest with the University
Grievance Machinery under the following conditions:

a) Non-compliance with the selection and screening process;
b) Discrimination on account of gender, civil status, disability, pregnancy, religion,
ethnicity or political affiliation;
c) Disqualification of applicant to a career position for reason of lack of confidence of
the University appointing authority; and
d) Other violations of this Merit System Plan for recruitment and promotion of non-
teaching personnel.