Page 38 - GNOC Policies and Procedures Handbook

35 Office Equipment

The Administrative Assistant is responsible for restocking printers, faxes and photocopiers with
paper/cartridges when necessary.

All malfunctions of office equipment including computers and phones are to be reported immediately
to the Executive Assistant or Administrative Assistant.

Employees shall 40utilize GNOC office equipment for its intended purpose and shall not abuse,
damage or lose such equipment. An employee may be charged for damaging or losing property.

36 Use of Office Equipment

All staff must complete an Equipment Booking Request Form (Please refer Appendix K – a soft copy
of this form is available from the GNOC drop box) to secure any equipment that they may require for
their programs.

Such equipment that this section refers to but not limited to are:

o AV adaptors
o Country Flags
o Extension Cords & Power Boards
o Laptops
o Portable Projectors & Printers, Laminators
o Cameras

The staff member concerned must sign these out in the appropriate register maintained by the
Administrative Assistant to the GNOC, before using them and sign them back in at the agreed return
date.

Any damaged or lost equipment will incur a charge to be determined by the Program Officer and/or
Finance Officer, which will be approved by the Executive Director.

37 Asset Register and Inventory

A central register is kept of all equipment owned, leased and operated by GNOC.

Each piece of equipment has a code attached, which enables GNOC to properly track items and
manage depreciation.

The Finance Officer processes all coding and is responsible for the upkeep of this register.

All new purchases with a value of over $500.00 must be added to the register by the Finance Officer.

All items donated to the GNOC Office (paintings, books, carvings etc) must be inventoried.

38 Use of Meeting Rooms

Staff members are required to book the use of a meeting room with the Administrative Assistant to
GNOC Executive Director to use these rooms.

GNOC Office Policies & Procedures 40