Page 37 - GNOC Policies and Procedures Handbook

30 Recording of Receipts

All incoming revenue must be given to the Finance Officer as soon as the payment enters the office.

The Finance Officer will receipt the revenue immediately, unless this responsibility has been delegated
to another staff member by the Executive Director.

31 Banking of Local Revenue

GNOC’s revenue is partially received from Olympic Solidarity for its administration and from time to
time, from the IOC as reimbursement of travel costs to meetings and conferences.

All monies received locally will be banked in the relevant GNOC bank account. Where appropriate,
receipts will be issued by the Finance Officer or designee.

32 Petty Cash

The Administrative Assistant to the Executive Director is responsible for the management of Petty
Cash, which shall have a float of $500.00.

It is available for the purchase of minor office supplies and the reimbursement of personal expenses by
employees.

If Petty Cash is required a Petty Cash Voucher must be filled in and signed by the Executive Director.

Invoices or receipts must be obtained for all purchases and reimbursements.

33 Office Supplies

Orders are placed as and when required. The Administrative Assistant will note requests for office
supplies each week.

All staff are encouraged to request for additional office supplies when they use up a certain products.

Please advise the Executive Director via email well in advance of major projects requiring additional
office supplies. Staff members will need to complete a Office Request Form (Please refer Appendix J –
a soft copy of this form is available from the GNOC drop box)

It cannot be reasonably expected that special items can be ordered on demand outside of the normal
order.

34 Photocopying

The photocopier may be used for personal copies only with prior approval from the Executive
Director at cost.

GNOC Office Policies & Procedures 39