Page 17 - FERC_2024 Handbook

FERC Handbook

FERC: Secretary - Work Description and Personal Qualities

Title: Secretary

Reports to: The FERC Board / Advisory Committee (AC)
Main purpose: To organize and manage the general information of the FERC Board/Advisory
Committee before, during, and after meetings
Working hours: Variable but an estimated average of 5 -8 hours per month
Key tasks:
• Attend all AC meetings and major events.
• Prepare an Agenda for each meeting (using the current template) based on input from all AC
members.
• The agenda is to be sent out 1 week prior to the AC meeting for review and comments.
• Organize/print all supporting documents for distribution at each AC meeting.

• Take detailed minutes at each AC meeting.
• Produce detailed ‘draft’ meeting minutes (using the current template) and distribute them to all
Board/AC members for verification.
• Produce a final version of the minutes and distribute them to all Board/AC members.
• Assist the Chairperson with correspondence.
• Provide administrative and practical support for all fundraising activities, especially the Silent
Auction (soliciting & collecting auction items, writing thank-you letters, etc.).
• Work with members of the Scholarship Committee to organize historical student scholarship
records.
• Upload documents to the Google Drive account; organize folders/files as needed.

• Any other duties that may be reasonably required by the Board from time to time.
Skills and Experience:
• A good command of written and spoken English.
• Experience with, or willingness to learn, minute-taking and standard secretarial skills.
• Experience working in a team.
• Possess good time management skills.

• An ability to work independently and flexibly.
• To be familiar with confidentiality requirements and data protection.
• To be mindful of equality and diversity requirements.
Essential:
• Have their own computer, scanner, MS Word/Mac Pages and PDF software, and a printer in
good working condition.
• To review the FERC Handbook.

Updated: 4 Mar 2024 16