Page 23 - FERC_2024 Handbook

FERC Handbook

FERC: Events Planning Coordinator - Work Description and Personal Qualities
Title: Events Planning Coordinator

Reports to: The FERC Board/Advisory Committee (AC)
Main purpose: To propose to the FERC AC fundraising themes/ideas for events to be actively
supported by the AC for future consideration.
Working hours: Variable but an estimated 10 hours per month
Key tasks:
• Attend the majority of AC meetings and major events.
• Following the selection of said event(s), prepare a proposal outline to include the following;
- Proposed theme
- Date options
- Location options

- Decoration ideas
- Budget analysis
- Marketing options
• Present updated reports to the FERC AC.
• Prepare a work schedule, and work commitments, solicit prizes or cash donations for possible
drawings or raffles, organize activities, e.g. games and contests, recruit contributing vendors,
speakers, seating as needed, entertainment, and sound equipment.
• Organize a time to decorate the venue requiring significant preparations for said themed
decorations. May require seeking cash solicitations for supply costs.
• Maintain a checklist of task assignments and deadlines weekly communication with all relevant
parties and participants, volunteers, especially as the event draws near to the event date.
• Organize master of ceremony and speaker presentations.

• On the day of the event activities; organize decoration setup with the venue staff, enlist
volunteers and schedule their activities.
• Organize volunteers to clean up afterward and transport items after the event as required.
• Work closely with the Treasurer to prepare a cost and profit analysis and present it to the FERC
AC; lead a discussion regarding the success or problematic issues of the event to be
considered for the next event.
• Work with the Social Media Officer regarding the promotion of fundraising events and
developing promotional materials.
• Any other duties that may be reasonably required by the Board/AC from time to time.
Skills and experience:

• Possess sound Information Communication Technology (ICT) skills e.g. use a computer, tablet,
or mobile phone, send an email, browse the internet, and make a video call.
• A good command of written and spoken English.
• Experience working in a team-oriented environment.
• Possess good time management skills.
• An ability to work independently, flexibly, and creatively.
• To be familiar with confidentiality requirements and data protection.

Updated: 4 Mar 2024 22