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10 May 2025 Abbott UK Company Car Handbook8 TRAVEL ABROADA letter of authority is required from the Arval Driver Helpline to take a Company Car overseas for both private and business use. Drivers are required to take a current certificate of motor insurance and a VE103, which is carried in place of the V5 registration document.The driver should contact Arval%u2019s VE103 team via the Driver Helpline %u2013 0370 600 4499 Option 5. The driver will be asked for vehicle registration and dates of travel %u2013 the VE103 pack will be prepared and sent out to the driver%u2019s preferred address. The VE103 is valid for 12 months and covers the driver for private and business use.The charge is %u00a318.00, payable by the driver at the time of requesting the documentation by debit or credit card.Ideally, as much notice as possible should be given to allow for the documents to be sent; however, the driver can pay an additional charge for special delivery if necessary.The Abbott insurance certificate (Green Card) is not included in the pack, so the driver should ensure this is obtained from Arval%u2019s account team. Please note that since leaving the EU it is essential to have a printed copyof this with you when you travel abroad. An International Driving Permit (when necessary -%u00a35.50 at the PostOffice). Check for each country you%u2019re visiting.Breakdown cover is included within the pack, and this will be detailed when the driver receives the pack.All expenses relating to non-business travel abroad must be paid for by the employee. It is recommended the employee takes out insurance cover for breakdown, mechanical repairs and repatriation whilst the Company Vehicle is abroad.9 REPLACEMENT CYCLEVehicles are typically set on a 48-months/ 60,000 miles%u2019 lease contract (as from April 2024). The Company will regularly review the mileage of Company Cars and, where projected mileage after four years is outside of a predetermined tolerance, the length of the lease will be shortened. Where a lease is projected to be significantly shorter than the standard parameter of48 months, the mileage will be flexed out to a maximum of 150,000 miles.Where flexing of leases occurs, this is considered a change of contract for the purposes of Optional Remuneration Arrangements. As a result, there is potentially an impact to individual%u2019s personal taxation if that individual is eligible for a cash alternative in lieu of a company vehicle.Company vehicles will normally be replaced at the end of the contracted lease. This may vary at the Company%u2019s discretion or where there is a known or expected leaving date.You will be prompted to order a vehicle by the company fleet supplier. Should you not have ordered a replacement vehicle by the end of its current lease you will be provided with a car from the pool, which could be at a lower band level. Unless the portal is closed due to other factors.10 CAR CHOICEThe Company%u2019s policy allows the provision of any electric vehicle with a range greater than 225 miles. The availability of a vehicle on a list will be determined by the vehicle%u2019s whole life cost which will incorporate factors such as electricity cost per mile, and lease cost. Drivers will be provided with details of manufacturers, and which cars can be selected; at the time a new car is being ordered. Drivers are asked to bear in mind factors such as expected mileage and their job role, when choosing a vehicle, consideration should also be given to the taxable value of the chosen vehicle (see section14).Please note availability of company vehicles that can be ordered will change from time to time due to manufacturer price increases, interest rate changes, discontinuation of old models and launch of new models.