Page 40 - 4473 Participant Guide ver 5.1 12.9.16.doc

FilingRequirements

ATF gun audits and memoranda documenting discussions with ATF personnel should be kept in the

ATF file folder in the manager’s office filing cabinet.

Completed ATF Form 4473
An alphabetical accordion file is to be maintained for completed ATF
Form 4473’s. Filed alphabetically, then by date. Retained for 20 years
minimum.

Denied & Incomplete ATF Form 4473
An alphabetical accordion file is to be maintained for denied and incomplete
ATF Form 4473’s. Filed alphabetically, then by date. Retained for 5 years
minimum.
(Incomplete 4473’s are a result from a customer not returning to complete a
transaction or resulting from any other reason.)

Gun Book

The Gun Book is kept in a 3 ring binder in the manager’s office filing cabinet. The Gun Book should

be updated once a week by changing out the pages that have changed with the new updated

pages. The book is reprinted completely at least once every six months. (Reorder blue binder through
Technology media 800-777-9091, or visit CA I2.)

40
First Cash Confidential and Proprietary.
For internal use only.