Page 221 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

APPENDIX F(1).

Detailed instructions regarding destruction of papers in the record-room.

1. The progress of sorting correspondence files in accordance with the instructions of the

Revenue Department circular No. 13857 of 6th August 1928 by daily examination of one
or more records by the Record-keeper instead of quinquennial revision has been slow

and unsatisfactory because detailed instructions have not been given to the Record-
keeper. When the Record-keeper examines a file he will put aside in a separate flat file
all serials which he does not consider likely ever to be referred to for the purposes of the

administration of the district.
Examples are given in the list below, which is only intended as a guide and is not
exhaustive: —

(1) Letters about telegraphic addresses or changes of addresses and
designation of Government officers.
(2) Sanction of temporary appointments of both clerical and menial

officers and of temporary increase of their pay.
(3) Circulars which have been followed by amendment slips in Manuals or which

have since been incorporated in Fundamental Rules or Manuals or which have
been superseded by later circulars, e.g., casual leave rules, motor car advance
rules, powers to buy typewriters, distribution of landlords' fees, etc.

(4) Blank returns and letters forwarding them.
(5) Forwarding letters of which the enclosures have disappeared.
(6) Notifications regarding army contracts or other things which do not concern

the district to which sent, e.g., drawing office rates in Shillong.
(7) Notifications regarding Glanders Act.
(8) Settlement of claims of British subjects during the war, and circulars about

war loans and subscriptions.
(9) Circulars about public holidays.

(10) Purchase of books.
(11) Correspondence about insurance policies, pensions, or house
advances of clerical officers.

(12) Supply of furniture, forms, indents, tents, etc.
(13) Sale of fruits in office compounds.

(14) Departmental examinations.

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