Page 225 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

70, have not been observed. If an officer is looking for old papers about a particular

subject, he is more likely to find it if he can see all the correspondence files of 5 years on
that subject bundled together than if he has to search for them in 5 correspondence
bundles.

11. The above instructions should apply mutatis mutandis to the correspondence of
other departments. They should also be applied to the Commissioner's record-room as

far as practicable.
As for the correspondence and registers of departments which are no longer under the
Collectorate, e.g., Income-tax, they should be disposed of after sending an intimation to

the departments concerned.
12. The work is not uninteresting, and if the officer-in-charge of the record-room has
not helped the Record-keeper up to date, he should be changed. If a gazetted officer

goes through the correspondence of each collection for one year (there is no reason why
he should not take a bundle home and do it there), and himself selects the papers for the
destruction bundle referred to in paragraph 1 and the Collector then looks through the

remaining papers himself, it will give the Record-keeper a good idea of what to sort out
and will make his examination of similar files in future much more efficient.

13. Twice a week at least a gazetted officer must check the files made ready by the
Record-keeper instead of leaving a large accumulation as is now often the case.

APPENDIX G.
Rules for the supply of maps and jurisdiction lists from Collectorates and
Subdivisional Offices.

1. These rules refer to the jurisdiction lists and the following classes of maps: —
(i) Vandyke reproductions of village cadastral maps.

(ii) Thana (jurisdiction) maps.
(iii) District maps issued by the Director of Land Records and Surveys, Bengal.

(iv) Jurisdiction lists.
2. The main depot for the sale and issue of these maps and jurisdiction lists will be the
district headquarters, but village maps can be sold also at subdivisional headquarters

where there is a demand.
N.B.—In the district of Chittagong the khas tahsil offices are, "for the purposes of this

rule, to be considered as subdivisional offices.

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